Construction Invoice Software for Easier Invoices & Faster Payments

Follow these steps to create a construction invoice:

1. Choose an invoice software
2. Review the initial estimate, any change orders, your time and expense tracking records as well as any other project documentation that captures the full scope of the work you've completed
3. Provide a breakdown of each service, material, or additional expenses incurred during the project
4. Add in markup and overhead
5. Calculate the total project cost
6. Review with other members of your team
7. Preview your invoice, then send off to your clients
8. Track payments and send a follow up reminder if needed

Learn more about how to create a construction invoice in our comprehensive guide.

The most common invoice frequency for a builder or general contractor is monthly. However, it's important to determine which invoice cadence is best based on factors such as project start date, billing structure, and accounting schedule. In cases where a project takes less than a month to complete, it's typical for contractors to invoice as soon as the work is finished. For longer projects, construction companies that use a time-based billing method typically invoice every two weeks to 90 days, depending on the project's size. Lastly, it's crucial to consider when your overhead expenses are due. To ensure your cash flow is protected, send your invoices accordingly.

A construction invoice should contain the following elements:

• Your company’s contact information
• Your client’s contact information
• An invoice number
• Date the invoice was prepared
• A list of services or materials provided
• Subtotal, taxes, fees and the grand total
• Payment terms
• Your company’s logo for an added dose of professionalism 
• Detailed descriptions of items or services 
• Other documents or files included as attachments like the approved estimate and any change orders so you and your client are always on the same page(s).

Sign up for a free trial of Houzz Pro’s construction payments software to create invoices that include all of these elements and more! Or continue learning and read our full guide on how to create a construction invoice and download our free template.

When looking for billing software for construction companies, be sure to consider the following features:

1. Online Payment Functionality: A construction management and billing software that also allows clients to conveniently pay online helps cut down on the time it takes for you to get paid. Offering payment methods like credit cards or bank transfers provide safe and secure options that are faster than waiting for a check to clear.
2. Time & Expense Tracking: While your estimate should get you pretty close to understanding what resources a project will require, it’s important that your invoice will capture all time and expenses accrued along the way. Your construction invoice software should come equipped with time and expense tracking tools that aren’t just simple for your team to use, but that allow you to track as accurately as possible.
3. Accounting Integrations: The construction billing software you choose should integrate with your accounting software so you don’t have to enter financial data more than once. This also helps cut down on time preparing for tax season. Double win!

Houzz Pro’s construction invoice software comes complete with all of these features and more. Try a demo to see for yourself. 

When you subscribe to Houzz Pro's construction payment management software, you add a plethora of lead and project management features to your digital tool belt. From client winning tools like our estimate builder and 3D floor planner, to project administration features like our change orders and schedule—Houzz Pro centralizes all your business management needs into one easy-to-use software.

You can find more information about what features are included with each of our plans here.

When you subscribe to Houzz Pro’s construction invoice software, you gain premium access to our support team. That means you get an exclusive phone number that directs you to an onshore team member and you get pushed to the top of the queue.

You also get personalized on-demand onboarding support, showing you how to properly use the specific features you want, when you want, to help get your business up and running with Houzz Pro. We also have a wide variety of help articles available in our Help Center and in-depth how-to videos on our YouTube channel.